How To Organize Your WordPress Media Library

How To Organize Your WordPress Media Library P F

Remember back when you first started your WordPress site?

Everything was so fresh and uncluttered.

But as you started writing posts and pages, you probably began noticing just how quickly clutter can start piling up.

One of the biggest clutter attractors is the WordPress Media Library.

You’re likely uploading multiple media files for every single post and page you create.

Heck, this post I’m writing right now has 20 images by itself. Multiply that by tens or hundreds of posts and that’s a lot of files in your Media Library!

In its default state, WordPress doesn’t really give you much help when it comes to wrangling all those files. The Media Library works fine in the moment, but if you ever have to go back and find an old file, you’re going to be in a world of pain.

That’s where WP Media Folder comes in. It brings some much needed order to your WordPress Media Library by creating an organized structure of highly filterable folders and subfolders.

In this post, I’ll take you through exactly how to use this plugin to organize your Media Library. Then, I’ll go deeper into all WP Media Folder’s features and some of the specific scenarios where it can make managing your WordPress site significantly easier and less time consuming.

How to organize your WordPress Media Library with WP Media Folder

Here’s exactly how you can add that order to your site by using WP Media Folder.

Before getting started, you’ll need to make sure you’ve:

  1. Purchased the plugin from JoomUnited
  2. Downloaded the .zip file of the plugin from JoomUnited’s website

Once you’ve got that out of the way, you’re ready to start organizing!

Installing and configuring WP Media Folder

Once you’ve installed and activated the WP Media Folder plugin, it will automatically launch a configuration wizard to help you set up the basics.

The first step in the wizard is an environment check. The plugin will scan your site’s server to make sure everything looks good on the tech side:

01 Settings Wizard

If all looks well, you’ll see some nice-looking green checkmarks. Then, you can click Continue to move to the next step:

02 Environment Check

Next, you’ll be able to configure the plugin’s image gallery functionality. By default, WP Media Folder enables functionality that will enhance the native WordPress image gallery feature.

However, if you don’t want this functionality, you can turn it off. For example, if you’re already using a dedicated WordPress gallery plugin, you might want to just skip it:

03 Image Configuration

Then, you’ll see one more screen with some options to enable/disable specific features.

Most of the time, you can just leave these settings as the defaults. But you can read over the explanation for each setting and switch things up if desired:

04 Additional Features

Then, you’ll see a success message, as well as a link to go to your brand spankin’ new media library:

05 Success Message

You can also access the plugin’s interface at any time by clicking the regular Media link in your WordPress dashboard.

Navigating the WP Media Folder Interface

Here’s what your media library should look like now:

06 Media Library

This interface works a lot like the folder system on your computer, so it should feel pretty familiar.

To create your first folder, you can click either of the Create Folder buttons:

07 Create Folder

Once you create a folder, it will show up in the list on the sidebar, as well as in the main interface (kind of like how Google Drive works):

08 List Bar

To move a file into the folder, you can just use drag and drop as you would on your computer:

09 Drag And Drop

If you want to move multiple files at the same time, you can click the Bulk Select button:

10 Bulk Select

Then, you can click on as many items as you want to move and use the same drag-and-drop approach to move them to a new folder:

11 Click Items

Creating subfolders

If you want to create a folder inside another folder, you’ll first want to open the folder in which you want to create a child folder. Then, if you click one of the Create Folder buttons while inside that existing folder, you’ll be able to create a child folder:

12 Create Subfolders

Filtering and ordering files to find them faster

To help you find files, WP Media Folder adds a number of new filter and sort options.

You can filter files by:

  • Keyword
  • Uploader
  • Media type
  • Date
  • Image dimensions
  • File size

You can access these options from the Sorting / Filtering drop-down:

13 Sorting And Filtering

Adding external videos to your media library

Another neat feature of WP Media Folder is the ability to add external videos to your media library from YouTube, Vimeo, or DailyMotion.

To add a video, click the play icon next to the Sorting / Filtering options:

14 Play Icon

Then, paste in the URL to the video and click Upload:

15 Paste URL Upload

After that, you’ll be able to move the video file around just as if it were a file that you’d uploaded to your server:

16 Move Video File

Creating a gallery from a folder

If you opted to leave WP Media Folder’s gallery functionality enabled when you went through the configuration wizard, here’s how it works…

You’ll get a new WP Media Folder Gallery block in the WordPress block editor:

17 New WP Media Folder Gallery

That block will let you select images from a folder. Then, you’ll be able to use the block sidebar to configure how your gallery works:

18 Configure Block Sidebar

If you’re using the Classic WordPress editor, you can also access these settings from the regular Create Gallery tab when you go to insert a new image.

Replacing existing files

Sometimes, you might want to replace an existing file without changing its file name.

To do that, click on the file that you want to replace to open the Attachment Details window.

Then, you can use the Send new file and replace button to upload a file to replace the existing file:

19 Send New File

Accessing the plugin’s other settings

While WP Media Folder’s configuration wizard helps you set up the basic settings, you have a lot more control over how the plugin functions if you want it.

To access all of these settings, go to Settings → WP Media Folder:

20 Access Settings

Here, you can use the various settings to:

  • Restrict access to folders
  • Configure automatic file renaming
  • Configure automatic image watermarking
  • Import files from your server
  • Sync files with your server
  • Change the gallery functionality
  • Configure lots of other small settings

You should not feel like you need to configure all of these settings. In fact, the defaults should be totally fine for most sites.

But if you want to tweak anything (or import files from your server), this area is where you’ll do it.

Stand out features of WP Media Folder

WP Media Folder is packed with an array of helpful features that I’ll discuss in the next section. But here are the four key features which really set WP Media Folder apart:

  • Manage media with folders and subfolders – you can create as many folders and subfolders as you need to stay organized. WP Media Folder can even automatically create folders for each category you use.
  • Create galleries from folders – if you ever need to insert a gallery into your post, it only takes a few clicks to create a gallery from all the media in a folder. You can completely customize the gallery’s design to fit your needs.
  • Order and filter media – you can filter and order your entire Media Library based on multiple helpful criteria.
  • Sync media with server folders – if you use FTP to upload your media files, you can have WP Media Folder automatically import and sync those files to preserve the exact same folder structure that you use on your server.

Other helpful features – user roles, renaming, replacement, and more!

In addition to the stand outs listed above, WP Media Folder also includes these helpful features:

  • Drag and drop Interface – Moving files around is as easy as dragging them to where you want them.
  • Restrict folders by user role – If other users have access to your WordPress dashboard, you can restrict access to folders based on their user roles.
  • WooCommerce compatibility – WP Media folder is compatible with WooCommerce and other eCommerce plugins.
  • Frontend download buttons – You can let your readers download files in a user-friendly way with WP Media Folder’s built-in, styleable download buttons.
  • Compatible with page builders – WP Media Folder works well with popular page builders like Beaver Builder, Divi Builder, Visual Composer, Themify Builder, and more.
  • Automatic file renaming – You can automatically rename files on upload according to your specified rules.
  • Media replacement – If you want to replace an existing media file, you can use the replace function to overwrite that file while still preserving the same URL.
  • Custom folder covers – You can add cover images to folders to make them easier to recognize.
  • 3 media views – You can view your Media Library in three ways. A list, small thumbnails, or big thumbnails.
  • Google Drive, Amazon S3 and Dropbox Synchronization (ADD-ON) – If you opt for the add-on, you can automatically sync your media library with Google Drive, Amazon S3 or Dropbox. This is a huge time-saver and especially helpful if your hosting server has file-size limitations.
  • Import external videos to media library – add videos to your media library from YouTube, Vimeo, and DailyMotion.

When WP Media Folder can really help

WP Media Folder’s organization is great for everyday WordPress life. But, beyond that basic organization, there are a few potential scenarios where the plugin can save you significant time.

Finding and replacing unoptimized images:

If you haven’t always been diligent about optimizing your images, you may have uploaded some huge image files in the past. With the default WordPress Media Library, these files would be nigh on impossible difficult to find. They’d probably just sit there slowing your site down!

But with WP Media Folder, you can quickly filter for only files greater than a certain size. Then, you can use the media replacement feature to upload new, optimized versions of those images without breaking any of the old posts which include the unoptimized images.

Quickly accessing frequently used media:

If you have certain files that you use over and over, you can place them in a “Commonly Used” folder so that they’re always easy to find. Rather than having to search for the file or save the URL and manually insert it, you can just go directly to the folder.

Managing WooCommerce product images:

If you’re managing a store with WordPress, you probably have lots of product images you need to keep updated and easily accessible. With WP Media Folder, you can create a separate folder for each product or line. Then, you can quickly find and swap out product pictures as needed.

Moving to WordPress from a different CMS:

If you’re looking to move to WordPress from a different CMS, you can use WP Media Folder’s server import and sync feature to easily bring in all your existing media. Using the default WordPress Media Library, your only option would be to dump every single file into one container. With WP Media Folder, you can preserve the same folder structure as your current CMS.

Final thoughts and pricing

WP Media Folder is all about saving you time through better organization. You’ll spend much less time navigating and searching your media, which means you have more time to do the important stuff like writing content and promoting your site.

Beyond general time-saving through organization, WP Media Folder can also help you accomplish specific tasks like replacing old media files without breaking posts, quickly inserting galleries, and syncing all your media files with your web server.

With all those benefits, you’re probably wondering what WP Media Folder is going to cost you. The answer? Not that much. There are four different pricing tiers:

  • $29 + 6 months of support AND updates
  • $39 +1 year of support AND updates
  • $59 + 1 year of support AND updates PLUS the Dropbox/Google Drive add-on

All the pricing options are one-time fees and allow you to use WP Media folder on unlimited WordPress sites.

Ready to start taking control of your WordPress Media Library?

Click here to purchase the plugin and get more information.

Disclosure: This is a sponsored post but opinions are our own. Read more.

How To Organize Your WordPress Media Library P F
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